Strategic Contract Management to Ensure Compliance and Maximum Value for Oil & Gas Organisations

TOPICS TO BE COVERED

 DAY 1  

1. I.      THE CONTRACT MANAGEMENT PROCESS and ITS VALUE FOR THE BUSINESS

Discussion of the O&G procurement contracting context, objectives and rationales to incorporate an effective contract management process/practices

II.    CONTRACT ADMINISTRATION and MANAGEMENT

• What is Contract Administration? What is Contract Management?
• Key Performance Indicators (KPI’s)
• Critical Success Factors for Contract Management and Administration
• O&G EXAMPLE – CSF’s in an O&G Contract
• EXERCISE – Group definition of CSF’s for a Typical O&G contract

III.  CHALLENGES in CONTRACT IMPLEMENTATION and HOW to EFFECTIVELY ADDRESS THEM

• Overcoming common contract implementation challenges
• Developing an Effective Contracting Management Plan (CMP)
• Clarification of Roles and Responsibilities
• Contract Controls, Tools and Techniques
• O&G EXAMPLE – Contract Management Plan
• CASE STUDY – a working CMP in action
• EXERCISE (1) – Roles & Responsibilities of a Typical Contract
• EXERCISE (2) – Group Working to develop a CMP

 IV.    ROBUST CONTRACT PLANS and EXECUTION

• The Tendering Process
• Generating SOWs (Scope of Work)
• Contract Strategy and Awarding
• Incentive Contracts
• Contractual Risk Management and Mitigation
• O&G EXAMPLE – Incentivisation for three (3) service contract types
• CASE STUDY – a Unique Incentivised Contract
• EXERCISE (1) – Using Tools for defining Strategy
• EXERCISE (2) –  Contract Award Matrix based on real Supplier data sets

1. V.      BENEFITS of WELL-MANAGED SUPPLIER & CUSTOMER RELATIONSHIPS in CONTRACTING

• Managing Relationships with Contractors
• Motivational Issues, Incentives and Remedies
• Keys to Success
• O&G EXAMPLE – Tips, Tricks and Traps in Supplier Relationships
• CASE STUDY – When a Relationship Goes Wrong
• EXERCISE – Scoring a Customer Relationship and a Supplier Relationship

Day 2

VI.    CONTRACT/CONTRACTOR PERFORMANCE

• Contract Performance Reviews
• Supplier Performance Evaluation
• Our Performance Evaluation
• Increasing Contract Added Value
• O&G EXAMPLE – a Failed Performance Evaluation
• EXERCISE – Group Development of a Contract Performance Review (Role play)

VII.  PREVENTING and RESOLVING DISPUTES

• Setting strategies to achieve your goals/objectives
• The Win/Win technique(s) and strategies
• Mediation / Arbitration
• Other Negotiation Options before taking the litigation path
• O&G EXAMPLE/CASE STUDY – Communication as a Tool
• EXERCISE – Avoiding Disputes in the first place

VIII.      MANAGING CONTRACT CHANGES or VARIATIONS

• Change Orders, Causes of Variations
• Risk Management, Controls and Prevention
• Negotiation with Contractors
• Business Continuity
• O&G EXAMPLE / CASE STUDY – Contract vs Contractor vs Commodity Risk
• EXERCISE – Defining Contract Risk using Standard Tools (Bowtie)

IX.    CONTRACT CLOSE-OUT

• Ensuring all Contractual Obligations are Completed
• Contract Transition, Lessons Learnt & Future Management
• O&G EXAMPLE – Transition Examples
• CASE STUDY/EXERCISE – Using a Contract Close-Out Checklist

X.      SUMMARY and Q&A

Duration: 2 Days

Cost: £595 + VAT

Contract Management Training Oil and Gas Aberdeen, Inverness, Glasgow, Edinburgh, Dunfermline and other sites throughout the UK including onsite closed company courses are available.

Contract Management Training Oil and Gas Saudi Arabia, Bahrain, Kuwait, Qatar, Abu Dhabi, Dubai, India, Ghana and Nigeria is also available.