Tendering Development and Management
- Course objective: Understand tender management, sourcing strategies, and risk evaluation.
- Course attendees: Staff involved in creating and managing tendering processes.
- Course tutors: Mike Woods, Iain Cameron, Kieran McGregor, Mark Moore.
Overview
This 2-day course focuses on effective tender management and strategic sourcing. Participants will learn to develop tender documents, evaluate commercial and technical risks, and analyze capital purchases based on total life cost. The course aims to provide an understanding of the procurement process, stakeholder management, and selecting appropriate sourcing strategies. Suitable for staff involved in tendering processes, the course is led by tutors Mike Woods, Iain Cameron, Kieran McGregor, and Mark Moore.
Who should attend
Procurement Staff, Tender Managers
Course Content
Course duration: 2 Days
Course running order
Day One
Creating Tenders
The Procurement Process
Users and stakeholders
Developing the Business Case
Identifying needs
Deciding on the sourcing approach
Deciding on contract strategy
Managing the tender cycle – E of I, RFI, RFQ / ITT, agreeing the terms
Evaluating the offers
Obtaining stakeholder buy in
Specification
Using a Total Life Cost of Ownership basis for tendering
Structuring specifications to cover all aspects of the need
Conformance or performance specifications
Leaving the supplier room to propose alternative options
Tendering practice – The basics
Identifying Suppliers
Calls for expressions of interest
Market research tools and techniques
Deciding on sourcing strategies
Single versus multiple sourcing
Long term or short term?
Deciding on and selecting the appropriate relationship style
Partnerships for the long term
Leveraging short term relationships for advantage
Day Two
Selecting the Tendering approach
Reverse auctions
Sealed bid tendering systems
E-Tendering systems
Open, restricted, negotiated and competitive dialogue
Using post tender negotiation
Analysing the tenders – The general steps
Evaluating tenders
Establishing Technical and Commercial compliance
Interviewing suppliers
Negotiating with suppliers
Evaluating Capital purchases using general investment appraisal techniques
Design, build, finance and operate strategies
Buy Use and Disposal cost models of asset ownership
Payback
Discounted cash flow
Net present value
Rates of return (ROI)
Analysing the offers and making the final selection
Using vendor rating techniques to;
Evaluate Technical risk
Evaluate Commercial risk
Getting Stakeholder / shareholder buy-in
Course objective
To enable the delegate to:
Develop an awareness of the basic principles and understanding of the process of effective tender management.
Understand the strategic issues in the development of sourcing and contracting strategies.
Gain a practical overview of how to put together requests and expressions of interest, requests for information, and tender documents.
Develop a practical understanding of how to evaluate the commercial and technical risk in offers.
Develop an overview of the tools and techniques necessary to analyse capital purchases on a total life cost basis
Who should attend?
Staff involved in creating and managing the tendering process
Course Tutors
Mike Woods, Iain Cameron, Kieran McGregor, Mark Moore
Duration / Fees
A 2-day single manned course
